Innovation & Operations Manager

Location: Kačerginė
Employment: Full-time
Position: Assistant to the Director / Innovation & Operations Manager


About Us
Research-driven company focused on developing and manufacturing innovative natural health products, vitamins and food supplements. Our team consists of scientists and researchers who have developed unique formulations based on scientific research, natural ingredients and phytochemistry.
We are now preparing to launch production of our own products, including vitamin capsules, liquid drops and natural food supplements.
We already have customers interested in purchasing our products and are looking for a motivated, highly organized person to help us turn our scientific developments into successful commercial production.
We are a small, ambitious team where everyone contributes to building the company.


About the Position
We are looking for a versatile, independent and proactive Assistant to the Director who will work closely with management, scientists, production specialists, suppliers and government authorities.
This is not a traditional administrative assistant position.
We need someone who can take responsibility for coordinating projects, preparing documentation, communicating with authorities, organizing production activities and helping develop new products.
The position is broad and offers an opportunity to grow into a senior management role as the company expands.


Key Responsibilities
1. Regulatory Affairs & Government Communication

Act as the main contact person between the company and Lithuanian government institutions.

Coordinate communication with VMVT, NVSC and other relevant authorities.

Organize applications, registrations, inspections and regulatory documentation.

Understand the requirements for manufacturing food supplements in Lithuania and the EU.

Work with the team to prepare and maintain HACCP documentation, SOPs, production procedures, quality records and other required documents.

Coordinate responses to questions and requests from inspectors.

Ensure that required documents are completed correctly and on time.

Monitor regulatory changes affecting our products and production activities.


2. Production Setup & Project Coordination

Help management organize and launch the new production facility.

Coordinate activities between scientists, production personnel, external consultants and suppliers.

Prepare project plans, timelines, task lists and progress reports.

Follow up on outstanding tasks and ensure deadlines are met.

Help establish production procedures and internal documentation systems.

Support the implementation of quality control and traceability systems.

Identify problems and propose practical solutions.


3. Product Formulation & Research Support

Work directly with scientists on developing new vitamin and natural supplement formulations.

Help coordinate research and development projects.

Source new ingredients, botanical extracts, vitamins and other raw materials.

Collect technical specifications, certificates of analysis and supplier documentation.

Organize laboratory testing, stability studies and product trials.

Assist in preparing product specifications, ingredient lists and technical documentation.

Help move products from laboratory development into commercial production.


4. Purchasing & Supply Chain

Find and communicate with raw material, packaging and equipment suppliers.

Request quotations and compare prices, quality and delivery terms.

Coordinate raw material orders and delivery schedules.

Maintain supplier documentation and purchasing records.

Help ensure raw materials and packaging are available for planned production.

Support negotiations and supplier relationship management.


5. Customer & Commercial Project Coordination

Help coordinate projects for existing and new B2B customers.

Communicate with customers regarding product development, documentation and production schedules.

Coordinate sample preparation, product specifications and customer requirements.

Work with the production team to ensure customer orders are delivered according to agreed timelines.

Support the development of new commercial opportunities and products.


6. Director & General Management Support

Work directly with the Director on daily priorities and strategic projects.

Coordinate meetings, correspondence and follow-up actions.

Prepare reports, presentations, project documentation and business correspondence.

Help organize the work of the scientific and production teams.

Take ownership of tasks and ensure they are completed without constant supervision.

Assist wherever needed in developing and growing the company.

We are looking for a person who:

Has excellent organizational and communication skills.

Can independently manage several projects and priorities simultaneously.

Is comfortable working with scientists, technical specialists and government authorities.

Has strong written and spoken Lithuanian and English.

Is confident preparing professional documents and communicating with institutions.

Is proactive, responsible, detail-oriented and solution-focused.

Can learn new technical and regulatory subjects quickly.

Is comfortable working in a small company where responsibilities are varied.

Has good computer skills, including Microsoft Office and modern digital tools.

Is interested in natural health products, scientific research and manufacturing.


An advantage, but not mandatory:

Education in pharmacy, biotechnology, chemistry, biology, food science, business administration or a related field.

Experience with VMVT, food supplement regulations, HACCP, GMP or quality management.

Experience in manufacturing, product development, purchasing or project management.

Previous experience preparing regulatory or technical documentation.

We value intelligence, initiative, independence and willingness to learn more than a specific degree or job title.
What We Offer

A unique opportunity to help establish and develop a research-based manufacturing company.

Direct cooperation with the Director and a team of scientists.

Involvement in everything from scientific research to commercial product launches.

A broad and varied role with real responsibility and decision-making opportunities.

Opportunities for professional development and career advancement.

The possibility to grow into a Project Manager, Operations Manager or senior management position.

An international working environment with customers and suppliers in different countries.

Competitive salary based on qualifications and experience.

Our Ideal Candidate

We are not looking for someone who simply waits for instructions.

We want a person who sees what needs to be done, takes initiative, finds solutions and makes things happen.

One day you may be preparing documents for a government inspection, the next day coordinating a new product formulation with scientists, ordering raw materials, communicating with a customer or helping management organize production.

If you enjoy variety, responsibility, science, business and building something new, this position could be an excellent opportunity.

2800-4000 €/mėn. neatskaičius mokesčių

Kačerginė, Kauno r. sav. Apskaičiuokite kelionės laiką iki darbo