Office Administrator / Accounting Assistant
From 1800 €/mon.
gross
Данные калькулятора CVbankas.lt.
Full-time
Vilnius
- UAB „LUCIDUS TECHNO“
We are looking for an organised and dependable Office Administrator / Accounting Assistant who will ensure smooth daily office operations and reliable document flow between our sales and accounting teams.
Your main responsibilities
Manage the company’s main telephone line and shared email inbox, respond to routine enquiries and direct information to the appropriate colleagues.
Prepare standard contracts and related documents using approved templates.
Coordinate signatures and ensure that contracts are properly registered, stored and easy to retrieve.
Maintain contract records and monitor important validity, renewal and action deadlines.
Ensure timely and complete document flow between sales and accounting.
Collect and check invoices, orders, acceptance documents and other supporting documentation before forwarding them for approval and accounting.
Follow up with colleagues when information, approvals or documents are missing.
Order office supplies, monitor stock and ensure that the office has everything required for its daily operation.
Welcome visitors and coordinate incoming and outgoing post, couriers and deliveries.
Coordinate practical matters with office service providers, including maintenance, cleaning, telecommunications and equipment suppliers.
Maintain administrative records relating to office equipment, access cards, keys, parking and other company resources.
Enter and maintain relevant administrative information in Hanna CRM, Rivilė and other internal systems.
Prepare standard contracts and related documents using approved templates.
Coordinate signatures and ensure that contracts are properly registered, stored and easy to retrieve.
Maintain contract records and monitor important validity, renewal and action deadlines.
Ensure timely and complete document flow between sales and accounting.
Collect and check invoices, orders, acceptance documents and other supporting documentation before forwarding them for approval and accounting.
Follow up with colleagues when information, approvals or documents are missing.
Order office supplies, monitor stock and ensure that the office has everything required for its daily operation.
Welcome visitors and coordinate incoming and outgoing post, couriers and deliveries.
Coordinate practical matters with office service providers, including maintenance, cleaning, telecommunications and equipment suppliers.
Maintain administrative records relating to office equipment, access cards, keys, parking and other company resources.
Enter and maintain relevant administrative information in Hanna CRM, Rivilė and other internal systems.
Additional administrative coordination
Supporting employee onboarding and offboarding administration.
Coordinating health insurance, mandatory health checks and occupational-safety documentation.
Maintaining recurring administrative calendars, registers and internal procedures.
Coordinating routine documentation involving the Centre of Registers and other institutions.
Collecting documents and monitoring deadlines for ISO, import and environmental reporting processes.
Organising meetings, occasional business travel and other practical arrangements when required.
These activities are administrative and coordinative. Specialist accounting, legal, occupational-safety, ISO and environmental-compliance decisions remain with the responsible colleagues or external professionals.
Coordinating health insurance, mandatory health checks and occupational-safety documentation.
Maintaining recurring administrative calendars, registers and internal procedures.
Coordinating routine documentation involving the Centre of Registers and other institutions.
Collecting documents and monitoring deadlines for ISO, import and environmental reporting processes.
Organising meetings, occasional business travel and other practical arrangements when required.
These activities are administrative and coordinative. Specialist accounting, legal, occupational-safety, ISO and environmental-compliance decisions remain with the responsible colleagues or external professionals.
What we are looking for
At least one year of experience in office administration, document management, accounting support or a similar position.
Strong organisational skills and close attention to detail.
The ability to follow tasks through to completion and meet deadlines without repeated reminders.
Professional written and spoken Lithuanian and good working English.
Confidence communicating with customers, suppliers, institutions and colleagues.
Good Microsoft Office skills.
Experience using CRM, ERP or document-management systems.
Experience with Hanna CRM or Rivilė would be an advantage, but training can be provided.
A basic understanding of accounting documents and contract administration would be an advantage.
A responsible and discreet approach to confidential company and employee information.
Strong organisational skills and close attention to detail.
The ability to follow tasks through to completion and meet deadlines without repeated reminders.
Professional written and spoken Lithuanian and good working English.
Confidence communicating with customers, suppliers, institutions and colleagues.
Good Microsoft Office skills.
Experience using CRM, ERP or document-management systems.
Experience with Hanna CRM or Rivilė would be an advantage, but training can be provided.
A basic understanding of accounting documents and contract administration would be an advantage.
A responsible and discreet approach to confidential company and employee information.
What we offer
A stable and varied position with a clear area of responsibility.
An important role connecting the office, sales and accounting teams.
Structured onboarding and training in our systems and internal procedures.
The opportunity to improve administrative processes and help shape the position.
An important role connecting the office, sales and accounting teams.
Structured onboarding and training in our systems and internal procedures.
The opportunity to improve administrative processes and help shape the position.
Company offers
Health
Health insuranceSalary
From 1800
€/mon.
gross
Work place
UAB „LUCIDUS TECHNO“
Lucidus Techno – apšvietimo sprendimų kūrėjai ir infrastruktūros sistemų partneriai, projektą lydintys nuo pirminės vizijos iki ilgalaikio aptarnavimo. Jau daugelį metų projektuojame funkcionalų, estetišką ir inovatyvų apšvietimą, diegiame pažangias apšvietimo valdymo sistemas, elektros skydus, apšvietimo bei kontaktines atramas – parkams, gatvėms, senamiesčiams, tuneliams, klinikoms, tiltams, arenoms ir privatiems objektams. Taip pat specializuojamės pagalbinės antžeminės įrangos oro uostams srityje – projektuojame ir diegiame lėktuvų įkrovimo stoteles. Be viso to, užtikriname techninį aptarnavimą ir priežiūrą.
Nesvarbu, ar jūsų tikslas – efektyviai apšviesti funkcinę erdvę, sukurti išskirtinę atmosferą, ar įgyvendinti sudėtingą infrastruktūrinį projektą, mūsų kompetencija, techninės žinios ir kūrybiškas požiūris leidžia pasiūlyti sprendimus, kurie atitinka aukščiausius kokybės, efektyvumo ir ilgaamžiškumo standartus.
Nesvarbu, ar jūsų tikslas – efektyviai apšviesti funkcinę erdvę, sukurti išskirtinę atmosferą, ar įgyvendinti sudėtingą infrastruktūrinį projektą, mūsų kompetencija, techninės žinios ir kūrybiškas požiūris leidžia pasiūlyti sprendimus, kurie atitinka aukščiausius kokybės, efektyvumo ir ilgaamžiškumo standartus.
UAB „LUCIDUS TECHNO“ information
2494 €
Avg. salary gross
(15% higher than LT average)
14
Number of employees
3-5 mln. €
Revenue 2025 y.