Office Manager

Our Human Resources (HR) team is at the heart of keeping Baltic Amadeus running smoothly. We take care of everything from employee onboarding, payroll, and benefits administration to maintaining a positive office environment and supporting day-to-day operations. The team ensures that colleagues have what they need to focus on their work while fostering a collaborative and welcoming workplace.

As our Office Manager, you’ll be the central point of contact at our HQ, handling a variety of tasks that keep our office running smoothly. You’ll work closely with teams across the company to manage essential operational responsibilities and contribute to a positive, well-maintained office culture. This role is ideal for someone proactive, efficient, and skilled in multitasking. The position is based entirely onsite, supporting around 50 employees who work from the HQ each week.

✔️Take care of Invoice Processing & Registration: efficiently handle invoice registration, updating our internal systems, and collaborating with finance as needed (approx. 20% of work time).
✔️Take care of Office Facility Management by ensuring the office premises are well-maintained, clean, and organized.
✔️Order and manage snacks, office supplies, and food as needed.
✔️Oversee maintenance of office equipment and ensure adherence to environmental regulations.
✔️Take care of Visitor & Guest Coordination: greet and assist guests with a friendly, professional demeanor.
✔️Manage general email inquiries and direct messages to the appropriate departments.
✔️Upload external formal documents into our internal systems.
✔️Coordinate weekly incoming/outgoing mail and deliveries.
✔️Handle employee access card administration and Jira ticketing requests.
✔️Plan and support occasional company events.

✔️At least 1 year of proven working experience in an office management, administrative, assistant or operational roles.
✔️Proficiency in MS Office or other similar tools. Familiarity with internal systems like Jira would be considered as an advantage.
✔️Fluency in Lithuanian and English language (at least B2 level, written and spoken).
✔️Excellent multitasking skills with a positive, can-do attitude.
✔️Strong communication skills and proactiveness in anticipating needs and resolving issues efficiently.
✔️Ability to work onsite at our HQ location (Lvivo str., Vilnius), five days per week.

✔️Learning budget. Invest in your growth – whether it is a local or international course, training or conference – with a yearly budget equal to 50% of your monthly salary (net).
✔️Expertise Culture. Through our technology guilds, we foster continuous learning, collaboration, and expertise as a platform for knowledge sharing, skill development, and staying updated with industry trends.
✔️Well-being. Access a variety of internal and external events that promote emotional, physical, financial, and personal wellness. We also offer private health insurance and the benefit of 3rd pillar pension funds, helping you plan for your future.
✔️Referral program. Have talented friends? Refer them to us and earn a bonus for every successful referral you bring aboard.
✔️Paid higher education leave. Take paid time off for your exams or thesis writing. We know it can be challenging to combine your studies with your career.
✔️Fun. Join our team-building activities or mingle at traditional BA parties. We challenge ourselves with various activities, from trivia to wall climbing, from badminton to paddleboarding, and more.
✔️Monthly salary Euros (Gross). Have different expectations? We are open to considering your compensation based on your skills and experience.

1600-2800 €/mon. gross